Gap Year Scribe & Practice Assistant Education Program

Educating the next generation of healthcare professionals

Our program is an excellent way to expose college graduates to the rigors and rewards of a career in medicine, and many of our past gap year employees have gone on to accept spots in competitive health professional schools across the country.

Scroll below for past scribe testimonials and photos.

Characteristics of our Gap Year Scribe Education Program candidates

• College graduate looking to apply to a health professional school within the next few years.
• Able to commit to a minimum of 1 year. Keep in mind that while we have no maximum time commitment, this position is built as a transitional job between undergraduate and graduate school. Most people in our gap year program stay between 1-2 years. 
• Strong academic performance. We do not have a GPA requirement and take a holistic approach to reviewing resumes, but candidates should have a competitive academic background.
• Experience in healthcare. While hands-on experience is not required, we prefer candidates who have work or volunteer experience in the healthcare field, have learned the basics of patient care, and have been exposed to various patient demographics.
• Access to a car and a valid driver’s license. Our practice has a unique structure where we are able to go directly into different facilities and provide care at the bedside, so reliable access to a car is essential. 

Our practice thrives on collaboration within a team-based setting while providing the utmost standard of care to our patients. Ideal candidates will have an enthusiastic and compassionate attitude towards medicine and a willingness to learn on the job. Applicants must possess strict attention to detail, excellent listening and multi-tasking skills, a strong work ethic, and the ability to work under pressure in a fast-paced environment. Furthermore, candidates must be able to conduct themselves in a professional manner around both patients and staff.

Essential Functions and Responsibilities

As a medical scribe, you will participate in the successful execution of scribe services for the benefit of health care providers. In this position, you will be required to follow and observe providers for extended periods to accurately document the many aspects of a patient encounter, as well as assist with the efficiency of visits by complying with the location-specific workflows. Every location has unique and specific goals outlined by the provider, and you will be expected to work collaboratively as part of a team to achieve these goals. Essential functions and responsibilities are as follows:

• Accompany provider(s) into patient examination rooms.
• Type and complete data entry with real time auditory discrimination from dictation.
• Efficiently scribe for providers during patient encounters to ensure accurate documentation of procedures, patient orders, lab tests, medication prescriptions, biopsies, cultures, etc.
• List all proper admission and discharge diagnoses, as well as follow-up care instructions as dictated by the provider.
• Show proficient use of our Electronic Medical Record (EMR) system.
• Exhibit knowledge of pertinent medical terminology, as well as wound care and skincare etiologies and treatments.
• Understand billing and coding related to documentation.
• Make and receive phone calls on behalf of providers.
• Inform provider(s) when diagnostic studies are completed, prepare them for review, and document accordingly in our EMR system.
• Concentrate on the needs of the provider(s) and patient(s) throughout the entire shift.
• Thoroughly understand and abide by legal concepts (e.g. HIPAA)

Additional Responsibilities and Requirements:

• Establish and maintain effective working relationships with provider(s), staff, management, colleagues of the practice, and patient(s).
• Multi-task efficiently and effectively, as required.
• Exhibit excellent listening skills.
• Work under pressure within time constraints. Must be able to act calmly and effectively in busy and/or stressful situations.
• Other duties as assigned by your supervisor within the legal and ethical parameters of the position.

Core Competencies:

• Demonstrate professional appearance and conduct at all times.
• Maintain and respond to the changing needs of the provider(s) and to a location as a whole.
• Work independently, as well as a part of a team. Must be self-directed, energetic, motivated, empathetic, and humble.
• Writing skills — must have knowledge of and demonstrate proper grammar and spelling in documentation and must have the ability to write concisely, clearly and logically. Must exhibit legible handwriting.
• Typing Skills — must be able to type accurately at 45 wpm or faster
• Client Service — must have the ability to respond to and anticipate needs, including processing and responding to constructive and critical feedback.
• Interpersonal Relations — must have the ability to understand and respect others in order to support, maintain and nourish professional relationships.
• Computer Competency — must be skilled at operating computers, navigating basic programs (Word, PowerPoint, Excel, etc.) and troubleshooting when necessary.
• Document Use & Handling Sensitive Information — must be able to understand and utilize documents throughout the execution of duties while following HIPAA compliance.
• Ethics — must demonstrate personal and professional ethics in observance of legal requirements and company standards.

Physical Requirements :

• Must be able to stand and walk for long periods of time (multiple hours)
• Must be able to safely transport themselves between locations

Submit your resume for consideration at admin@drnovikov.com or directly to Dr. Novikov at mnovikov@drnovikov.com.

Testimonials from our Gap Year Scribe Education Program

View more of our scribe testimonials.